DRAFT MINUTES OF COMMITTEE MEETING ON 30TH JUNE 2015

1. Apologies

None

2. Minutes of last meeting (13 Jan 15)

Provided by SP and signed as a true record by CC

3. Matters arising

Hall’s Charitable Aim – Phase 2 (Day-to-day hiring and generation of sufficient income to cover running costs, maintenance and contingencies) to continue. Distribution of any additional funds will be discussed and agreed as and when this situation arises.

Future events dates are agreed:

Italian evening 20 July (LB and SM)

Village BBQ – lunchtime, Sun 20 Sep (GB and DP)

Bonfire, Sun 8 Nov (Remembrance Sunday) (GG and HC)

Childrens’ Christmas party – Sat 12 Dec (GB)

Parking – Mark Carter has agreed that hardcore can be laid on a portion of the overflow car park which should help with parking issues when hall is busy. Jack has kindly offered to scrape surface and lay scalpings – CC to follow up.

Cine club – FH to purchase some folding director’s chairs

Noise – evening events are still restricted to 8pm curfew. Several meeting dates have been offered to discuss noise issues but none were taken up.

Iris’s book – will wait to see if there is any demand before arranging new print run

Publicity – trustees to agree 2016 event dates at next meeting & put article in Loddon Reach early in 2016 to publicise event dates.

4. Financial Update

(Treasurer ’s Report dated 30.6.15 attached to minutes)

Covered in more detail at AGM – see AGM minutes

5. Maintenance update

Faulty  boiling  water  system  has  been  removed – GB to  look  for  suitable replacement.  Kitchen lighting has been improved.  GB/GG to contact plumber to advise on upgrading all plumbing where needed and to fix faulty ladies loo.

6. Fire safety training

RN reminded all trustees to complete a Fire Safety check from time to time when unlocking  or  locking  Hall  and  record  date  and  time  of  check  in  log  book  in cupboard  under  stairs. RN to  train  new  trustee  Hannah  Callier  (see  AGM minutes) on Fire Safety.

7. Response to Parish Council

Minutes of all meetings will be posted on noticeboard in Hall and on website. CC to let Martin Plank know that posting of minutes may have been missed recently due to an oversight.

8. Hall caretaker

GB  to  determine  what  is  needed  & whether  there  could  be  any  suitable candidates in the village and report back at next meeting

9. Any other business

Generator – discuss at next meeting

~ End of draft minutes ~